| Dear SHRM 2020 Annual Conference & Exposition Exhibitor, Welcome to the SHRM 2020 Annual Conference & Exposition! Thank you for choosing to exhibit with us. In an effort to consolidate all of the important information, updates and deadlines leading up to the conference, we are pleased to send you this Official Exhibitor Update. Each month we will include all upcoming deadlines, important details from our vendors and current news you will want to know about. The SHRM monthly exhibitor update is designed to provide valuable information to help make this meeting a rewarding experience for you. IN THIS EDITION • Important Dates • Housing and Registration Information • New! Exhibitor Online Portal • Promotional Opportunities • What’s Coming Up – SHRM Events 
 Book Your Hotel Rooms Now for a Discounted RateHousing is available for SHRM20. MCI Group is the ONLY OFFICIAL housing bureau for SHRM 2020 Annual Conference & Exposition. Take advantage of SHRM discounted hotel rates and reserve housing accommodations early to secure best availability. Hotel rooms are assigned on a first–come, first–served basis, and it is to your advantage to book your hotel rooms early. If you prefer, you can also book your rooms by calling MCI Group/SHRM Housing Bureau between 8 a.m. – 5 p.m., CT and 9 a.m. – 6 p.m. EST, Monday – Friday at (888) 241-8401 (U.S.), or (972) 349-7474 (International).HOUSING ALERT! Unauthorized companies are inaccurately representing themselves as an “authorized housing vendor” for the SHRM 2020 Annual Conference & Exposition and contacting attendees and exhibitors for the conference. SHRM is not responsible for hotel reservations booked through these vendors. Attendees that chose to book with an agency will be subject to the terms and conditions outlined for that reservation and outside of SHRM’s control. Should you be contacted by someone other than MCI USA or SHRM, please let us know. EXHIBITOR REGISTRATIONBeginning in March, exhibitors may pre–register for booth personnel badges via Exhibitor Online Registration portal. CompuSystems (CSI) is SHRM’s official registration vendor for the SHRM 2020 Annual Conference & Exposition. Exhibitors will receive an email with a password and a link to register personnel. As a reminder, booth personnel badges are for employees of the exhibiting company only. |
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 NEW! ONLINE EXHIBITOR PORTALSHRM has recently switched to a new online exhibitor platform called Map Your Show. This new platform allows you to:• View the floorplan in real–time • Access your invoices/receipts at your convenience • Book your staff housing • Register Staff • Download the Service Kit • Review Booth Regulations, FAQs • Purchase additional promotional opportunities Your login information to access the online portal can be found in the confirmation email you received when you purchased your booth. If you did not receive this email or need for us to resend to you, please contact us at Jackie.Gronske@shrm.org. As this is a new program for both staff and exhibitors we are fully committed to making this as seamless a process for everyone and are available for any further questions you might have. SHRM PARTNERSHIP WITH EXHIBITOR MEDIA GROUPSHRM has partnered with Exhibitor Media Group, the leader in trade show and corporate event marketing education! Take advantage of SHRM exclusive discounts and offers by checking out their educational events and complimentary access to their monthly magazine to help you solve some of your toughest exhibitor challenges: https://www.exhibitoronline.com/sopp.asp?ID=SHRM10 SHRM offers exclusive sponsorship opportunities at flexible price points to expand your reach and drive traffic to your booth. Purchase a la carte or contact us to create a custom-fit package tailored to your company’s personality and goals. These opportunities help increase visibility with SHRM members and conference attendees before, during, and after the conference. General Session (3 Sold/1 Available) Cost: $45,000 Get noticed as the sponsor of the general session that officially kicks off the conference. Sponsorship includes recognition as the exclusive sponsor of the opening general session, 35 VIP seats during the session, recognition of the Sponsor’s delegation from the podium, and prominent display of Sponsor’s logo. Tuesday Night Event Cost: $100,000 This opportunity offers exclusive recognition as our Tuesday Night Event Sponsor! Don’t miss the chance to have your company recognized on stage. VIP Tickets and Seating, Special backstage passes, and much more! This is the perfect opportunity for hosting one of SHRM’s favorite attendee events! Shuttle Buses Cost: $60,000 (Exclusive!) Attendees will be transported to and from the convention center and their hotels via conference shuttles. The exclusive shuttle bus sponsor receives premier recognition, with company branding on a bus wrap and the opportunity to showcase two to three slides on video monitors as well as have a custom playlist as attendees go to and from the hotel. Sponsored Concurrent Session Cost: $40,000 Looking to reach your audience outside of the Expo Hall? We are offering exhibitors the ability to craft their own session and present to conference attendees in a concurrent session room. Limited slots available; for more information on benefits and restrictions, please contact Tim Thoms–Cappello. Digital Signage Cost: $25,000 Let your brand hang high for all to see! Displayed in the convention center lobby, this signage offers companies the chance to display their logo, video, and advertising message for all to see. There are plenty of opportunities to maximize your exposure with sponsorships that can fit all budget levels! Please contact the SHRM Exhibits Team for further details to begin building your sponsorship package! And be on the lookout for our New! Promotional Opportunities emails to book your sponsorship!  WHAT’S COMING UP IN SHRM EVENTSSHRM’s 2020 ADVOCACY@WORKThe 2020 Advocacy@Work taking place March 15 – 17 at the Renaissance Washington, D.C. is where leaders in the HR community will gather for a two–day immersive training and practical experience where they will roll up their sleeves and learn how they can use their voice to change HR policy at the national, state and local levels. Valued for its unique policy insights and Hill Day experience, this event has been a popular attendee event for many years. Sponsors are an integral part of Advocacy@Work, and participation will enable you to meet with human resource professionals responsible for advocating and elevating the voice of HR within their organizations and communities. Attendees represent top leaders in this field. With more than 700 attendees expected, this major HR event provides an excellent opportunity to meet top decision–makers and influencers in the HR community in an environment that offers an unmatched platform to raise the visibility of your company, capture high–quality leads, and reach key buyers and decision–makers who hold purchasing power. Sponsorship Opportunities are still available! Contact Kristina Daniele at +1 (703) 535-6353 or kristina.daniele@shrm.org to reserve your sponsorship today! TALENT CONFERENCE & EXPOSITION The SHRM Talent Conference & Exposition Talent Conference & Exposition will take place at the Swan and Dolphin Hotel from April 20–22 in Orlando, Florida. The Talent Conference & Exposition offers companies the opportunity to share and promote products and services that help meet the needs of HR directors, staffing specialists, recruiters, talent acquisition specialists, and talent managers. Meet face–to–face and showcase your solutions with more than 1,600 decision-makers and influencers who are passionate about attracting and retaining talent. It is the premier platform to discuss current challenges and new ideas with industry experts. Click HERE to view the current floorplan and list of exhibitors. Questions? Contact Tim Thoms–Cappello at +1 (703) 535-6153 or tim.thoms-cappello@shrm.org for help. A complete list of SHRM 2020 Meetings can be found on the SHRM Events webpage. We look forward to working with you to create a successful exhibiting experience at the SHRM 2020 Annual Conference & Exposition in San Diego!  |
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