| Dear SHRM 2019 Annual Conference & Exposition Exhibitor, Welcome to the SHRM 2019 Annual Conference & Exposition! Thank you for choosing to exhibit with us. In an effort to consolidate all of the important information, updates and deadlines leading up to the conference, we are pleased to send you this Official Exhibitor Update. Each month we will include all upcoming deadlines, important details from our vendors and current news you will want to know about. The SHRM monthly exhibitor update is designed to provide valuable information to help make this meeting a rewarding experience for you. IN THIS EDITION • Important Dates • Housing and Registration Information • Rebranded Wellness Theatre • Exhibitor Service Kit • Certificate of Insurance • Promotional Opportunities • What’s Coming Up – SHRM Events 
 Book Your Hotel Rooms Now for a Discounted RateHousing is available for SHRM19. MCI USA is the ONLY OFFICIAL housing bureau for SHRM 2019 Annual Conference & Exposition. Take advantage of SHRM discounted hotel rates and reserve housing accommodations early to secure the best availability. Hotel rooms are assigned on a first-come, firstserved basis; it is to your advantage to book your hotel rooms early. If you prefer, you can also book your rooms by calling MCI USA/SHRM Housing Bureau between 8 a.m. – 5 p.m., CT and 9 a.m. – 6 p.m. EST, Monday – Friday at (888) 241-8401 (U.S.), or (972) 349-7474 (International).HOUSING ALERT! Unauthorized companies are inaccurately representing themselves as an “authorized housing vendor” for the SHRM 2019 Annual Conference & Exposition and contacting attendees and |
|
||||||||||||||||||||||||||||||||||||||||||||
exhibitors for the conference. SHRM is not responsible for hotel reservations booked through these vendors. Attendees that chose to book with an agency will be subject to the terms and conditions outlined for that reservation and outside of SHRM’s control. Should you be contacted by someone other than MCI USA or SHRM, please let us know.
EXHIBITOR REGISTRATIONBeginning March 29, 2019, exhibitors may pre-register for booth personnel badges via Exhibitor Online Registration. CompuSystems (CSI) is the SHRM official registration vendor for the SHRM 2019 Annual Conference & Exposition. Exhibitors will receive an email with a password and a link to register exhibitor booth personnel. As a reminder, booth personnel badges are for employees of the exhibiting company only. REBRANDED WELLNESS THEATREThis year SHRM is excited to announce we will have a third theatre on the show floor focused on Wellness in HR. Give attendees the opportunity to take a break from the hustle and bustle of the conference to learn about wellness in the workplace, etc.Does your company offer services to improve customer fitness or engagement? Does your company offer solutions for managing their finances? The New Wellness Theatre offers an opportunity for companies in all areas of wellness including but not limited to health and wellness, mental wellness or financial wellness to engage with employees and promote their wellness initiatives. Contact the Exhibits Team to book your time slot! EXHIBITOR SERVICE KITThe Exhibitor Service Kit will be available in the coming days! It is to your advantage to choose Freeman Exposition Services, Inc., SHRM’s Official General Contractor, to assist you with your booth needs at SHRM19. It includes key show information, such as:• Important dates and deadlines • Information on installation and dismantling instructions • Order forms for booth furnishings and audio-visual needs • Lead retrieval services and Conference Mailing List Order Form • Sponsorship Opportunities • And other convention center services (internet and phone connections, electrical, plumbing, etc.) Please make sure you and/or your third-party Exhibitor Appointed Contractor (EAC) are familiar with the contract rules and regulations and booth configuration and construction guidelines outlined in the Exhibitor Service Kit. CERTIFICATE OF INSURANCEPer the terms of the contract, ALL exhibiting companies are required to carry general liability insurance in an amount of at least equal to $1,000,000 in the aggregate and $1,000,000 per claim, or, if greater, such amount as may be required by the convention facility, and shall supply SHRM with a certificate evidencing such coverage and naming SHRM as an additional insured with right to at least ten days advance written notice of termination.SHRM is pleased to have partnered with Rainprotection to collect certificates of insurance and offer an affordable short-term plan to those companies who do not have existing insurance coverage. Proof of insurance is mandatory and more details about submitting your certificate or purchasing coverage can be found HERE.  We offer exclusive sponsorship opportunities to expand the reach and drive booth traffic for every budget. Purchase a la carte or contact us to create a custom-fit package tailored to your company's personality, goals and increase visibility with SHRM members and conference attendees before, during and after the Conference & Exposition. Tuesday General Session with Vineet Nayar Cost: $45,000 Get noticed as the official sponsor of the Tuesday general session . Sponsorship includes recognition as the exclusive sponsor of the opening general session, 35 VIP seats during the session, recognition of the Sponsor’s delegation from the podium and prominent display of Sponsor’s logo at the general session, and an opportunity to showcase a 1-minute video. Reserve Now! Closing General Session with Blake Mycoskie Cost: $45,000 Get noticed as the sponsor of the general session that officially closes the 2019 meeting! Sponsorship includes recognition as the exclusive sponsor of the closing general session, 35 VIP seats during the session, recognition of the Sponsor’s delegation from the podium and prominent display of Sponsor’s logo at the general session, and an opportunity to showcase a 1-minute video. Reserve Now! Hotel Key Cards Cost: $45,000 Be the first brand to greet guests as they check in to three of the attendee hotels. This sponsorship offers exclusive logo placement for a sponsor on the hotel key cards of three major headquarter conference hotels. Reserve Now! Shuttle Bus Cost: $60,000 Attendees will be transported to and from the convention center and their hotels via conference shuttles. The exclusive shuttle bus sponsor receives premier recognition, with company branding on a bus wrap and the opportunity to showcase two to three slides on video monitors as well as have a custom playlist as attendees go to and from the hotel. Reserve Now! There are plenty of opportunities to maximize your exposure and sponsorships can fit all budget levels! Please contact the SHRM Exhibits Team for further details to begin building your sponsorship package! And be on the lookout for our New! Promotional Opportunities emails to book your sponsorship!  WHAT’S COMING UP IN SHRM EVENTSTALENT CONFERENCE & EXPOSITIONSHRM is pleased to present it’s annual Talent Conference & Exposition, being held at Caesars Palace April 8-10 in Las Vegas, NV. The Talent Exposition is the premier platform for Talent, Staffing and Recruiting professionals and leaders to discuss current challenges and new ideas with industry experts. LIMITED SPACE REMAINING so plan now to participate in this exciting conference! Click HERE to view the current floor plan and list of exhibitors and contact Tim Thoms-Cappello at +1 (703) 535-6153 or tim.thoms-cappello@shrm.org to reserve your space today! A complete list of SHRM 2019 Meetings can be found on the SHRM Events webpage. We look forward to working with you to create a successful exhibiting experience at the SHRM 2019 Annual Conference & Exposition in Las Vegas!  |
|||||||||||||||||||||||||||||||||||||||||||||
